Association of Records Managers and
Administrators Sask. Inc.
Bylaws
August 2007
TABLE OF
CONTENTS
ARTICLE I - Name
ARTICLE II -
Objectives
ARTICLE III - Members
Section 1. - Classes of members.
Section 2. - Requirements
Section 3. - Qualifications
Section 4. - Good Standing
Section 5. - Applications
Section 6. - Non-Renewal and Reinstatement
Section. 7. - Censure, Suspension or Expulsion
ARTICLE IV - Officers
and Their Duties
Section 1. - Officers.
Section 2. - Qualifications
Section 3. - Nomination and Election.
Section 4. - Term of office
Section 5. - Vacancies
Section 6. - Duties and Responsibilities
Section 7. - Removal
ARTICLE V - Meetings
Section 1. - Regular Meetings.
Section 2. - Special Meetings.
Section 3. - Annual Meeting.
Section 4. - Quorum.
Section 5. - Board of Directors Meetings
Section 6. - Proxies
ARTICLE VI - Board of
Directors
Section 1 - Governing Body
Section 2 - Governing Body Powers
Section 3. - Board of Directors Meetings
ARTICLE VII - Finances
Section 1. - Fiscal Year.
Section 2. - Membership Dues.
Section 3 - Signing Officers
Section 4 - Financial Review
ARTICLE VIII -
Committees
Section 1 - Standing Committees
Section 2 - Duties
Section 3 - Special Committees
ARTICLE IX
-Dissolution
ARTICLE X -
Parliamentary Authority
ARTICLE XI - Amendment
ARTICLE XII - Archives
Bylaws of the
of
ARMA International
The name of this Chapter is
the Association of Records Managers and Administrators, Sask. Inc., which will
hereafter be referred to as “ARMA Saskatchewan”. It is a Chapter of the Association of Records
Managers and Administrators, Inc. which will hereafter be referred to as “ARMA
International”.
As an incorporated
non-profit organization registered in
A.
To promote and advance the improvement of records and information management
and related fields through study, education and research;
B.
To advance professional knowledge and techniques by sharing and
exchanging experience and information related to the field of Records and
Information Management;
C.
To support the enhancement of professionalism of the members of ARMA
International who live or work in
D.
To promote cooperative endeavours with related professional groups in
the
Section 1. - Classes of members.
A. Regular Chapter Member
A duly qualified individual in good standing with the Association
entitled to full rights and benefits of ARMA International.
B. Honorary
An individual who has been granted life membership by
ARMA International’s Board of Directors.
C. Student
Any
enrolled full time post-secondary student.
Student membership does not convey the privileges of voting in ARMA
International elections, Saskatchewan Chapter elections, or holding Chapter
office.
D. Retired
A current or former member in good standing with the
Association, who has retired from the profession of records management. Retired membership does not include the
privilege of voting in an ARMA International elections, Saskatchewan Chapter elections, holding
Chapter office, or receiving The
Information Management Journal.
The
requirements of for each of the various classes of membership and the processes
for application, in addition to those contained within these bylaws and the
bylaws of ARMA International, shall be established and published by the ARMA
International Board of Directors.
Membership in ARMA or the Saskatchewan Chapter shall not be denied nor
abridged on account of race, color, religion, sex, age, national origin,
disability, sexual orientation or choice of life style.
Any
individual holding or occupying a position as manager, supervisor, educator,
student or who is generally interested in the field of Records and Information
Management, shall be eligible for membership.
Any individual so qualified may not be excluded from nor denied
membership in ARMA International or a Chapter thereof, subject to the
provisions of Section 7 of this Article.
A
member in good standing is one whose current dues are paid to ARMA
International, the Saskatchewan Chapter, and complies with the provisions and
obligations of the Articles of Incorporation and the Bylaws.
Applications for membership (regular or student) shall be
made in writing on forms furnished by ARMA International for this purpose. Applications are to be sent directly to ARMA
International.
Section 6. - Non-Renewal and Reinstatement
A. Members whose dues have not reached ARMA
International or the Chapter within one calendar month following the expiration
date of membership shall be considered non-renewed.
B.
A non-renewed member or a former member
may apply for membership upon full payment of annual Association and Chapter
dues.
Section. 7. - Censure, Suspension or Expulsion
Any member may be censured or suspended by a majority
vote of the Board of Directors of the Chapter for good cause if according to
its findings, a violation of any provision or obligation of the Articles of
Incorporation, Bylaws, or rules and regulations, has occurred. Any member may
be expelled by a two-thirds vote of the Board of Directors of the Chapter for
good cause if according to its finding, a violation of any provision or
obligation of the Articles of Incorporation, Bylaws, or rules and regulations
have occurred. Conduct unbecoming a member, conduct inimical to the welfare of
ARMA International or the Chapter, and indebtedness to ARMA International or
the Chapter shall also be causes for such disciplinary action. When such action
is contemplated, the Board of Directors of the Chapter shall provide written
notification to the party concerned, and afford an opportunity for a hearing
before the Board or a special committee appointed by the Board for this
purpose. Should revocation result, any dues paid to a date beyond such
revocation will not be refundable.
The officers of the chapter shall
be a President, President-Elect, Secretary, Treasurer, two Program Directors, Membership Director,
Promotion Director, Newsletter Director
and up to three
Directors-at-Large. If the office of
President-Elect is vacant at the time of the nomination and election process
for a new Board of Directors, a
President-Designate shall be nominated and elected at the Annual General
Meeting and shall assume the office of ARMA Saskatchewan President on the first
day of July following that meeting.
All officers shall be members in
good standing of ARMA International and the Chapter.
Section 3. - Nomination and Election.
Sub-Section A. – Nominations Procedures
1. The Nominations Committee shall prepare a
slate of at least one nominee for each elected office (President-Elect,
Secretary, Treasurer, two Program Directors, Membership Director, Promotion
Director, Newsletter Director and up to three
Directors-at-Large). If the office of
President-Elect is vacant at the time of the nomination and election process
for a new Board of Directors, a President-Designate
shall be nominated and elected at the Annual General Meeting and shall assume
the office of ARMA Saskatchewan President on the first day of July following
that meeting.
2. A call for nominations and a nominations form
will be included in the Chapter Newsletter, posted on the web site or otherwise
transmitted to all members at least sixty days prior to the Annual General
Meeting. The nominees for each office are presented at the June Board of
Directors meeting immediately preceding the Annual General meeting and an
invitation is made for further nominations to be received from the floor at the
Annual General meeting.
3. The Nominations Committee is responsible for
ensuring that each candidate nominated understands the requirements and
responsibilities of the position.
Sub-Section B. – Election Procedures
1. Officers shall be elected and announced at the Annual
General Meeting.
2. Elections shall be conducted by the Chairperson of the
Nominations Committee.
3. Only regular ARMA Saskatchewan members in good
standing, Honorary members and Retired ARMA members who have paid the required
annual dues shall be eligible to vote. Student members shall not be eligible to
vote.
4. Election will be by acclamation when there is only one
candidate for a particular office.
5. When there is more than one candidate for a particular
office voting shall be by secret ballot conducted by the Nominating Committee
which shall tabulate the ballots for the candidates for each such office,
certify the results and report them to the membership. The Committee shall ensure that each ballot
paper contains only the names of the candidates for each office and that each
returned ballot is properly completed and contains no individual voter
identification.
6. All ballots to be valid must be received by the
Nominating Committee.
7. Any candidate who receives a majority vote of returned
ballots shall be declared elected.
8. If no candidate receives a majority of votes on the
first ballot, a second ballot shall be taken on the two candidates who received
the highest number of votes.
All Officers shall assume office July 1. They shall serve for a term of one year or
until their successors are elected and have assumed duties, with the exception of the President-Elect, who is committed to
serve a three (3) year term, one year each as President-elect, President and
Immediate Past President. No officer may serve more than three consecutive
years in any one office except in exceptional circumstances. An officer
who has served for more than half a term shall be considered to have served a
full term.
Whenever
possible, the President and President-Elect shall not be employed by the same
employer and, barring exceptional circumstances, one shall be from the north of
the province and the other from the south.
A.
A vacancy in the office of President shall be filled by the
President-Elect.
B.
A vacancy in any other office except that of
the President shall be filled through appointment by the President with the approval
of the Board of Directors.
C.
If the office of
President-Elect is vacant at the time of the nomination and election process for a new Board of Directors, a President-Designate shall be nominated and
elected at the Annual General Meeting and shall assume the office of ARMA
Saskatchewan President on the first day of July following that meeting.
Section 6. - Duties and Responsibilities
The officers shall perform the
duties provided in this section and such other duties as are prescribed in
these bylaws, by the board of directors, in the adopted parliamentary
authority, or by ARMA International.
A. President.
The President shall:
1. Prepare and distribute all notices of meetings and
meeting agendas to the Board of Directors and the general membership of ARMA
Saskatchewan;
2. Preside at all meetings of the General Membership and
the Board of Directors;
3. Appoint all standing committee chairpersons, unless
provided otherwise in these By-Laws and, if necessary, appoint members of all
Committees;
4. Serve as an ex-officio member of any and all standing
committees except the Nominating Committee;
5. Attend any Regional leadership meetings as approved by
the Board of Directors;
6. Enforce the Constitution and Bylaws and exercise
general supervision of the affairs of ARMA Saskatchewan;
7. Keep the Board of Directors fully informed of the
activities of ARMA Saskatchewan;
8. Coordinate the development, content, site maintenance
and updating of the ARMA Saskatchewan website;
9. Communicate information to the ARMA Saskatchewan
membership about educational opportunities and events available through other
professional organizations;
10. Perform other assigned duties.
B.
President –Elect. The
President-Elect shall:
1. Assume all duties of the President during the
President’s absence or disability;
2. Serve as an ex-officio member of and be responsible
for coordinating the activities of all special committees;
3. Chair the planning committee to organize the ARMA
Saskatchewan Annual Conference;
4. Perform such other duties as may be assigned by the
president and the Board of Directors; and
5. Perform other assigned duties.
C. Secretary. The Secretary
shall:
1. Keep minutes of all meetings of the Board of
Directors, including all reports,
appendices and attachments, and promptly provide copies to the President for
distribution to the Board of Directors;
2. Keep minutes of the Annual General Meeting and other
special ARMA Saskatchewan membership meetings and promptly provide a copy to
the incoming ARMA Saskatchewan President;
3. Assume responsibility for correspondence as directed
by the President or Board of Directors; and
4. Perform other assigned duties.
D. Treasurer. The Treasurer shall:
1. Receive all membership dues and other payments to
which ARMA Saskatchewan is entitled;
2. Deposit all funds into depositories approved by the
Board of Directors;
3. Deliver at the end of June to his/her successor in office all books, papers, records and
other property to ARMA Saskatchewan for which he/she is responsible;
4. Ensure all cheques issued bear the signature of two
(2) designated officers;
5. Provide a budget annually;
6. Provide written statements of the financial condition
of ARMA Saskatchewan at each regular meeting of the Board of Directors, at the
close of each fiscal year and at such other times as the Board of Directors may
require;
7. Ensure that income tax returns and any other required
financial documents are filed with the appropriate authorities;
8. Promptly present the financial records of ARMA
Saskatchewan for review by an accounting professional approved annually by the
Board of Directors;
9. Disburse the funds of ARMA Saskatchewan upon the
approval of the Board of Directors; and
10. Perform other duties normally incident to this office.
11. Submit reports as required by
ARMA International.
E.
Immediate Past
President – The Immediate Past President shall be a member of the Board of
Directors to ensure continuity between past and current years. The Immediate Past President shall also:
1. Chair the Nominations Committee and the Brett Balon
Memorial Scholarship Committee;
2. Maintain and update the Policy and Procedures Manual
and the ARMA Saskatchewan Constitution and By-Laws;
3. Maintain a list of the total length of service of ARMA
Saskatchewan members and their entitlement to service award pins,
4. Maintain copies of all committee reports, ARMA
Saskatchewan Operations Manual, ARMA Saskatchewan Constitution and Bylaws and
Administrative Letters;
5. Assume responsibility for forwarding copies of
past ARMA Saskatchewan meeting agendas
and minutes, newsletters, program documentation and other important
organizational records to the archival repository designated by the Board of
Directors; and
6. Perform all other duties normally incident to this
office.
F.
Membership
Director – The Membership Director shall:
1. Recommend and implement ways and means to recruit new
members;
2. Contact new members and members who have not attended
a number of ARMA Saskatchewan meetings;
3. Maintain an up-to-date roster of members;
4. Maintain a supply of promotional and membership
materials; and
5. Perform all other duties normally incident to this
office.
G.
Program Directors
– The two Program Directors shall:
1. Assist in scheduling the annual educational program and arranging for
speakers as members of the Program Committee;
2. Arrange facilities and gifts and provide speaker
introductions for regular or special ARMA Saskatchewan meetings;
3. Prepare and distribute all educational meeting notices
and event advertisements;
4. Work with the Promotion Director and Newsletter Director to publicize all
program and educational events;
5. Collect program
and speaker-related information for presentation to the Program Committee; and
6. Perform all other duties normally incident to this
office.
H.
Newsletter
Director – the Newsletter Director shall:
1. Ensure the publication and distribution of the ARMA Saskatchewan
newsletter on a monthly basis;
2. Solicit material for publication;
3. Edit submitted material and ensure its accurate
reproduction; and
4. Perform all other duties normally incident to this
office.
I.
Promotion
Director – The Promotion Director shall:
1. Advertise and promote the Association of Records
Managers and Administrators via any media at his/her disposal;
2. Chair the Promotion Committee;
3. Organize and direct the Fall seminar and any other
special ARMA Saskatchewan educational events outside of the annual program;
4. Maintain up-to-date postal mailing and e-mail
databases to facilitate the promotion of ARMA Saskatchewan activities and
events; and
5. Perform all other duties normally incident to this
office.
J.
Directors-at-Large
– The Directors-at-Large shall:
1. Chair or serve on
Standing or Special Committees at the request of the President and Board
of Directors; and
2. Carry-out such other duties as may assigned by the
President and Board of Directors
A. Any Chapter officer whose conduct shall be considered detrimental
to the best interest of the ARMA International or the Chapter or who shall
willfully exploit the organization for personal gain or otherwise violate the
Bylaws as they are written or other rules or regulations may be removed from
his/her office by a majority vote of the Board of Directors.
B. When such action is contemplated in the case of an officer, he/she
shall be entitled to receive specific charges in writing from the Board of
Directors and shall, if he/she expresses a desire in writing, be afforded an
opportunity for a hearing before the Board of Directors or a special committee
appointed by the Board of Directors for this purpose.
C. Any Officer removed from office under this section shall be
ineligible for election to any office for at least one term.
Section 1. - Regular Meetings.
Unless otherwise agreed by the Board of Directors,
ARMA Saskatchewan meetings shall be held monthly or at such other intervals as
may be determined by the Board of Directors. ARMA Saskatchewan will not meet
during July and August.
Section 2. - Special Meetings.
A.
Notice of Special
Meetings shall be sent by the President to all ARMA Saskatchewan members in
good standing at least five (5) days prior to the date scheduled for such
special meeting, and such notice shall be accompanied by an agenda on the
special meeting.
B.
The President may call Special Board of Directors meetings with the
consent of one-half of the members of the Board of Directors. A notice of 14 days is required for any
Special Meetings unless the Board agrees to waive this requirement.
C.
Special meetings
of the Board of Directors may be called by any six (6) members of the Board of
Directors.
D.
A special meeting
of the ARMA Saskatchewan Membership may also be called by petition to the Board
of Directors of ten (10) members in good standing.
The Annual General Meeting shall be held in June of
each year in conjunction with the
regular Board of Directors meeting and will alternate between
The total number of eligible
voting members present at the Annual
General Meeting or Special Membership Meetings shall constitute a quorum.
Section 5. - Board of Directors Meetings
Board of Directors meetings shall be conducted as
indicated in Article VI. Section 3. (Below).
No proxy votes will be
accepted.
The governing body of ARMA
Saskatchewan shall be known and referred to as the Board of Directors. It shall consist of the President, the
elected officers and the Immediate Past President. The Board of Directors shall be responsible
to the members for the policies and management of ARMA Saskatchewan in accordance
with the Constitution and Bylaws.
Section 2 - Governing Body Powers
The requirements of the Non-Profit Corporations Act of
Saskatchewan under which ARMA Saskatchewan is incorporated shall always take
precedence over the ARMA Saskatchewan Bylaws. The management of the Association
of Records Managers and Administrators, Sask. Inc., its affairs, meetings and
property shall be vested in said Board of Directors, and upon a majority vote
(quorum) said Board of Directors shall have the power to:
A.
Approve Appointed
Officers;
B.
Suspend any
member for cause after said member has been duly notified of the reasons for
such action and has had an opportunity to appear before the Board of Directors;
C.
Remove any
Committee Chairperson with cause;
D.
Reinstate any terminated
member;
E.
Approve all
disbursements of funds;
F.
Perform such
other duties as properly devolve upon a Board of Directors of an incorporated
association;
G.
Perform such
other duties as may be requested by the President in agreement with the Board
of Directors.
Section 3. - Board of Directors Meetings
A.
Meetings of the Board of Directors shall be held regularly on dates
requested by the President. The President
shall send a notice of Board of Directors Meetings, together with an agenda and
accompanying documentation, to each member of the Board of Directors of ARMA
Saskatchewan not less than five (5) days prior to the meeting.
B.
Two Board of Directors planning meetings shall be held during the year,
one for annual program planning for the following year and one for long-term
strategic planning.
C.
All ARMA Saskatchewan members in good standing shall be sent
notification of Board of Directors meetings together with a meeting agenda.
ARMA Saskatchewan members in good standing may attend regular or special Board
of Directors meetings in a non-voting capacity and will upon request be
provided with a copy of all meeting documentation. Any member who wishes to
present an item for the agenda may do so by informing the President in writing
at least 10 days in advance of the next scheduled meeting.
D.
Any Officer or Director who must be absent from the Board of Directors
meeting must submit a written report of any activities during the relevant time
period within their committee or their position to the Secretary prior to the
meeting.
E.
Any Officer or Director absent from two (2) consecutive Board of
Directors meetings for causes unacceptable to the Board of Directors, shall be
subject to possible removal from the Board by the President with the approval
of a majority vote of the Board of Directors.
F.
A majority of the total number of Directors shall be necessary to
constitute a quorum for the transaction of ARMA Saskatchewan business.
The fiscal year of the Saskatchewan
Chapter shall begin on May 1st and end April 30th of the
following year.
Membership dues for the Chapter shall be set
by the Board of Directors in advance of the new fiscal year. The amount will be
in addition to the amount designated by the Association. The Chapter shall
notify the Association of any changes in local dues no later than May 1st.
Four signing officers shall be designated by the
Board of Directors, any two of whom must sign all cheques, financial
agreements, investments, and like transactions.
The
Board of Directors shall engage a qualified accounting professional at the end
of each fiscal year to review and approve the financial practices of ARMA
Saskatchewan and provide year-end financial
statements of the organization including comments and recommendations for
their guidance.
Section 1 - Standing Committees
A.
Unless otherwise provided in these By-Laws, the Chairperson of each
Standing Committee shall be appointed by the President with the approval of the
Board of Directors and, unless otherwise provided in these By-Laws, the other
members of Standing Committees shall be appointed by the Chairperson of each
Committee.
B.
These Standing Committees are:
1. Nominations
2. Promotion
3. Program
4. Membership
5. Library
6. Brett Balon Memorial
Scholarship
A.
Nominations Committee –
1. The Nominations Committee shall consist of the
Immediate Past President, who shall be Chairperson and up to two (2) regular
Chapter Members in good standing.
2. The Nominations Committee shall be responsible:
a. To perform all types of balloting functions;
b. To secure nominations for officers and directors;
c. To prepare a slate of at least one nominee for each
elective office to be filled; and
d. To present such a slate to the Board of Directors for
approval.
3. Prior to submitting the names of candidates to the
Board of Directors all nominees must have accepted and agreed to serve, if
elected.
4. The Chairperson shall conduct all elections at the
Annual General meeting and as otherwise required.
B.
Promotion Committee –
The Chairperson of this
Committee shall be the Promotion Director. The Committee
shall:
1. Identify the needs of Records Management education and recommend appropriate action to the Executive Committee;
2. Keep the membership and
others informed of new developments and techniques in records and information
management;
3.
Organize
and coordinate the Fall seminar and other special educational events outside of
the annual program that have been approved by the Board of Directors; and
4. Issue Press Releases and provide and maintain a suitable public relations and publicity program consistent with the objectives and in the best interest of the Association by using radio, TV, promotional displays, printed publications and other media as directed by the Board of Directors.
C.
Program Committee –
The Program Committee shall
consist of the President, President-Elect and the two Program Directors and
shall:
1. Develop and implement programs consistent with the
objectives and in the best interest of ARMA Saskatchewan and the Association
and schedule and arrange for such
programs;
2. Outline and commence the development of an educational program plan for the following
year before the end of June of each year;
3. Submit to the Board of Directors by October the time,
place, title, topic and any significant arrangement details of each program
scheduled;
4. Coordinate the engagement of each speaker and send a
letter of appreciation on behalf of ARMA
Saskatchewan after each program;
5. Determine and arrange for any special equipment needed
by speakers;
6. Maintain a list of desirable programs and speakers
that could not be scheduled but may be utilized later;
7. Coordinate the reservation of meeting facilities and
the provision of suitable meals and
refreshments;
8. Coordinate the advertising of the regular educational
program with sufficient notice to attract ARMA Saskatchewan members and guests
to attend; and
9. Maintain a list of gifts awarded to speakers and
ensure the provision of an adequate supply of speaker gifts.
D.
Membership Committee –
The Chairperson of this
Committee shall be the Membership Director.
The Committee shall:
1. Develop, recommend and implement ways and means to recruit new members;
2. Contact new members and
members who have not attended a number of ARMA Saskatchewan meetings;
3. Work with ARMA International
to maintain a complete and up-to-date
roster of members;
4. Assemble and distribute
the updated ARMA Saskatchewan Membership Manual to new and existing
members. This manual shall include, but not be limited to the following:
a. The By-Laws
b. Code of Ethics
c. National Officers
d. Chapter Officers and Directors
e. Past Presidents of the
f. Committee Chairpersons
g. Membership Roster
h. Programs for the coming year
i.
Other Significant
Items
5. Maintain a supply of
promotional and membership materials.
E.
Library
Committee –
A Committee may be appointed from the membership to
gather and distribute literature, videos and other material relating to records
and information management.
F.
Brett Balon Memorial Scholarship Committee –
The membership of this
committee shall consist of the current Immediate Past President and two other
ARMA Saskatchewan members. The Committee
shall:
1. Advertise for candidates and
set a deadline for the receipt of
scholarship applications; and
2. Review the scholarship
applications and select and recommend a recipient to the Board of Directors.
Section 3 - Special Committees
Special
Committees may be appointed from time to time to carry-out special functions and their Chairpersons shall be
appointed by the President and the Board of Directors. The President-elect shall serve as an
ex-officio member of and be responsible for coordinating the activities of all
Special committees.
If the ARMA Saskatchewan Chapter becomes
dormant its financial assets are to be forwarded to ARMA International for
safekeeping. Upon the dissolution of
ARMA Saskatchewan, all of its assets shall be distributed to the Canadian
Region of ARMA International.
The rules contained in the
current edition of Robert’s Rules of
Order Newly Revised shall govern the proceedings of the chapter in all
cases not provided for in these Bylaws or Articles of Incorporation and ARMA
International Policies and Procedures.
A Notice of Proposal to amend the By-Laws, stating the
proposed amendment/revision, must be
sent to all ARMA Saskatchewan Members at least 30 days prior to the
meeting. Proposed amendments shall be reviewed by ARMA International’s Director
of Member Services and the Region Manager prior to notice being sent to the
members to insure that the proposed amendment does not conflict with ARMA
International Policy.
These By-laws may be amended at any Special or Annual
General Meeting of the membership by an affirmative vote of two-thirds of the
eligible voting members present.
A. These
By-Laws may also be amended as described below:
1.
Within thirty
(30) days following the Board of Directors Meeting at which any such proposal
is made, the Nominations Committee shall e-mail or mail to each ARMA
Saskatchewan eligible voting member a Notice of Proposal together with an
official ballot stating the proposed amendment/revision and, where appropriate,
a self addressed return envelope.
2.
Each member will
complete and mail their ballot by e-mail or in the self addressed return
envelope provided so as to reach the
Nominations Committee by the return date specified in the Notice of
Proposal.
3.
The Nominations
Committee shall tabulate the valid votes and report the results to the Board of
Directors within five (5) days following the date provided for ballots to be
received by the Nominations Committee.
4.
The By‑Laws
shall be amended by an affirmative vote of two-thirds of the valid votes
received by the Nominations Committee.
5.
Changes or
revisions to these By‑Laws shall in the instance of electronic or mail-in
ballots, be effective on the date certification of affirmative balloting
results is made by the Nominating Committee
The
inactive and archival records of ARMA Saskatchewan shall be housed in an archival repository or such other suitable
records storage facility as may be designated from time to time by the Board of
Directors.